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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JUNE 12, 2018
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.

CALL TO ORDER

2.

ROLL CALL

3.

MOMENT OF REFLECTION

4.

Flag Salute:

South County Presenters Toastmasters
5.

Agenda Review:

5.a. Closed Session Announcements 

None.

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.

special presentations:

None.
7.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.

CITY MANAGER/DIRECTOR REPORT:

Correspondence/Comments as presented by the City Manager and/or Department Directors.
9.

CONSENT AGENDA:

The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
9.a.

Consideration of Cash Disbursement Ratification

Recommended Action: Ratify the listing of cash disbursements for the period May 16, 2018 through May 31, 2018.
9.b.

Consideration of Fiscal Year 2018-19 Appropriation Limit

Recommended Action: Adopt a Resolution establishing the appropriation limit from tax proceeds for Fiscal Year 2018-19.
9.c.

Consideration of Approval of Minutes

Recommended Action: Approve the minutes of the Regular City Council Meeting of May 22, 2018 and the Special City Council Meeting of May 29, 2018, as submitted.
9.d.

Consideration of Amendment No. 1 to Agreement for Consultant Services with Arroyo Grande & Grover Beach Chamber of Commerce

Recommended Action: Approve and authorize the Mayor to execute Amendment No. 1 to the Agreement for Consultant Services with the Arroyo Grande & Grover Beach Chamber of Commerce for administration of the Arroyo Grande Tourism Business Improvement District.

9.e.

Consideration of Resolutions for the 2018 General Municipal Election for the Election of Certain Officers of the City

Recommended Action: 1) Adopt a Resolution calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 6, 2018, for the election of certain officers of the City; 2) Adopt a Resolution requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election to be held on November 6, 2018; and 3) Adopt a Resolution adopting regulations for candidates for governing the submittal of a Candidate Statement.
9.f.

Consideration of Resolution Declaring Surplus Property

Recommended Action: Adopt a Resolution declaring a Cal West generator mounted on a utility trailer as surplus and authorizing its transfer to the Allan Hancock College Police Academy.
9.g.

Consideration of Approval of Engineer’s Reports and Adoption of Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside Village Assessment District, Grace Lane Assessment District and Landscaping and Lighting District No. 1, within Tract 1769, for Fiscal Year 2018-2019

Recommended Action: 1) Approve the Engineers’ Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2018-2019; 2) Adopt Resolutions declaring its intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2018-2019; and 3) Set a public hearing for June 26, 2018 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769.
9.h.

Consideration of an Award of Contract to G. Sosa Construction, Inc. for Construction of the 2018 Concrete Repairs Project, PW 2018-03

Recommended Action: 1) Award a contract for the 2018 Concrete Repairs Project to G. Sosa Construction, Inc. in the amount of $128,900; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $12,890 for unanticipated costs during the construction phase of the project.
9.i.

Consideration of an Award of Contract to V. Lopez Jr. & Sons G.E.C., Inc. for Construction of the 2018 Street Repairs Project, PW 2018-04

Recommended Action: 1) Award a contract for the 2018 Street Repairs Project to V. Lopez Jr. & Sons, G.E.C., Inc. in the amount of $705,350.90; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $70,535.09 for unanticipated costs during the construction phase of the project.
9.j.

Consideration of Agreement of Lease Renewal for Portion of Car Corral Public Parking Lot Located Between 103 and 109 E. Branch Street for an Additional Five-Year Term from August 1, 2018 to July 31, 2023

Recommended Action: 1) Approve the Agreement of Lease ("lease") with The David Family Trust, Nancy T. Loomis Revocable Living Trust, and the Matthews Children's 1997 Irrevocable Trust; and 2) Authorize the Mayor to execute the lease on behalf of the City.
10.

PUBLIC HEARINGS:

10.a.

Consideration of Appeal Case No. 18-001; Appeal of Determination Relating to Conditional Use Permit 18-001; Construction of a 1,784 Square Foot Accessory Dwelling Unit in the General Agricultural Zoning District; Location - 1212 Flora Road; Applicant – Murat & Nancy Akalin; Architect – Bill Isaman, Isaman Design

Recommended Action: The Planning Commission recommends the City Council adopt a Resolution denying Appeal Case No. 18-001 and upholding its denial of Conditional Use Permit 18-001.
11.

OLD BUSINESS:

11.a.

Consideration of Fiscal Year 2018-19 and 2019-20 Biennial Budget

Recommended Action:  Adopt a Resolution approving the FY 2018-20 Biennial Budget.
11.b.

Consideration of Proposals for Tourism Marketing Services, Selection of a Marketing Firm, and Approval of an Agreement for Consultant Services

Recommended Action:  1) Review proposals received from Catalyst Marketing Company and Verdin Marketing for AGTBID marketing services; 2) Select a marketing firm; and 3) Authorize the City Manager to enter into an Agreement for Consultant Services in an amount not to exceed $165,000 in a form approved by the City Attorney.
12.

NEW BUSINESS:

12.a.

Consideration of Options Relating to Amending the Arroyo Grande Municipal Code Regarding the City Licensing of Cannabis Delivery Services

Recommended Action:  1) Provide direction related to the City Council’s intent to prohibit all commercial cannabis activities in the City other than delivery from businesses that have a legally established premises located outside of the City Limits; and 2) Provide staff direction to amend Chapter 16.62 of the Arroyo Grande Municipal Code (AGMC) and repeal the City’s Cannabis Delivery Service licensing provisions in AGMC Chapter 5.95 of Title 5, so that any State licensed cannabis retailer with its physical premises located outside of the City can deliver cannabis into the City.
13.

COUNCIL COMMUNICATIONS:

Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.  Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15.

closed session:

None.
16.

ADJOURNMENT

All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande.  If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act.  To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20.  The rebroadcast schedule is published at www.slo-span.org.